Job Title: Executive Assistant to the Managing Director

Location: Valle Dorado, Mexico

Reports To: Managing Director, Logistics and Transportation Firm (TUMSA)

Salary Range: $20,000 to $25,000 MXN per month, plus statutory benefits

Position Purpose

Provide comprehensive and high-level support to the Managing Director of TUMSA, a leading logistics and transportation company, ensuring seamless management of professional and personal activities with a focus on efficiency, quality, confidentiality, and professionalism.

Key Responsibilities

1. Professional Management

• Scheduling: Organize, coordinate, and prioritize appointments, meetings, and events for the Managing Director.

• Documentation: Draft, review, and prepare correspondence, reports, and presentations.

• Client Interaction: Act as the primary liaison for clients and stakeholders, ensuring professional and courteous communication.

• Meeting Coordination: Manage all aspects of meeting logistics, including invitations, agendas, minutes, and follow-up actions.

• Travel Management: Plan and manage domestic and international travel arrangements, including bookings and documentation. Travel may include trips to the United States and Guatemala.

2. Administrative Support

• File Management: Organize and maintain physical and digital files for both professional and personal records.

• Expense Management: Track and process expenses, budgets, and invoices efficiently.

• Cross-Department Coordination: Serve as the key communication link between the Managing Director and other teams.

3. Personal Assistance

• Personal Scheduling: Manage personal appointments, family-related events, and medical visits.

• Home Logistics: Oversee coordination with vendors and service providers for personal matters.

• Confidentiality: Safeguard all personal and professional information with utmost discretion.

Education

• Bachelor’s degree in International Relations, Business Administration, or a related field (preferred).

Experience

• At least 5 years of experience in a similar role, preferably in high-level corporate or logistics environments.

Technical Skills

• Advanced proficiency in SAP for generating reports and presentations.

• Expertise in Power BI and Microsoft Office Suite.

• Familiarity with travel planning tools and CRM platforms.

Languages

• Native Spanish speaker with advanced English proficiency.

Additional Requirements

• Valid passport and U.S. visa.

• Organization: Skilled in managing multiple priorities and tasks simultaneously.

• Discretion: Strong ethical standards and confidentiality.

• Communication: Excellent verbal and written communication skills.

• Proactivity: Anticipates needs and takes initiative independently.

• Problem-Solving: Effective and resourceful in addressing challenges.

Work Conditions

• Schedule: Monday to Friday, with flexibility to handle urgent matters outside regular hours.

• Salary Range: $20,000 to $25,000 MXN per month, depending on experience and qualifications.

• Benefits: Statutory benefits, with the possibility of additional perks based on performance.