To process payroll on time and with 100% accuracy.

The Payroll Specialist will be responsible for:

• Setting up of new employees in time and attendance and ADP payroll systems
• Processing of the payroll for the company in consultation with the BPO provider (ADP) and in accordance with relevant salary conditions for Mexico
• Ensure all payroll increases are identified and all systems updated accordingly
• Provide payroll processing backup for other payrolls as and when required
• Provide general admin duties.
• Provide accurate advice to management and staff on payroll matters.
• Calculation and processing of termination payments
• Processing increases and calculation of backpays
• Update and maintain the payroll and Time & Attendance systems for new starters, terminations and other employee changes. Update also to comply with current Collective Agreement conditions and rates.
• Weekly sign off of the Time and attendance system and provide support to the Operational Team to ensure the accuracy of the system and calculations
• Maintain and update payroll processing manual as and when required.
• Ensure that all statutory compliance & payments are made within the required timelines
• Provision of payroll report to the Operations team and relevant departments
• Assist Payroll Manager with Month End responsibilities, including leave provisions, reconciling and Payroll Journals and defects in a timely manner in line with the month end calendar
• Payroll enquiries and general admin duties, electronic filing etc.
• All Zendesk queries and emails are replied to within 48 hours.
• Responsible for the administration of all files and statutory third-party queries and requirements

Special Areas of Note:

• To maintain confidentiality of all payroll matters and ensure that payroll records are correctly secured at all times ensuring that only authorised personnel can access.
• Must be bilingual (Spanish and English)

Administration:

• Ensure punctuality and accuracy of all paperwork
• To ensure reports are submitted in a timely manner to meet required deadlines
• Ensure adherence to company policies and procedures at all times and continually keep abreast of changes to these as they occur
• To ensure holiday requirements do not impact on company needs and adhere to LOVISA company policy

Contribution to the Group:

• Contribute actively to the business strategic direction
• Contribute positively and energetically to group meetings and company events
• Provide an example for others to follow
• Participate in projects to improve the operation of the division/company
• Have a positive can-do attitude at all times, whilst listening, challenging and directing
• Be coachable in all aspects, flexible and proactive in style

To be successful in this role you will have:

• A minimum of 2-3 years relevant payroll experience with Mexico payroll.
• Up to date knowledge of relevant legislation and statutory requirements
• Excel – Intermediate to Advanced level
• Good mathematical skills
• Windows and other Microsoft office Products
• Retail payroll experience desirable

Skills, knowledge and personal qualities required:

• A sound commercial focus.
• Excellent oral and written communication.
• Demonstrate effective levels of innovation.
• Strong understanding of best practice systems, e.g. ADP and Kronos
• A conviction for disciplined payroll execution and related financial management.
• A capacity and desire to support peers in the wider team.
• Observe the human resource policies of the Company as varied from time to time
• All other duties as directed by the Company