Purpose of the role

To manage the executive's schedule, handling correspondence, preparing presentations and reports, and providing other administrative support as needed.

Accountabilities

1. Management of senior executive members' calendars and overseeing their timely responses to meeting invitations and requests.
2. Planning and arranging travel itineraries, including flights, accommodation, and ground transportation, ensuring timely and efficient travel for the executive.
3. Proactively anticipating the needs of the senior executive, prioritising tasks, and ensuring timely completion.
4. Management of day-to-day administrative tasks, such as expenses, maintaining filing systems, ordering office supplies, annual leave records management, distribution list management, and organisation management tasks.
5. Management and facilitation of senior executive members' meetings.

Analyst Expectations

1. Will have an impact on the work of related teams within the area.
2. Partner with other functions and business areas.
3. Takes responsibility for end results of a team’s operational processing and activities.
4. Escalate breaches of policies/procedures appropriately.
5. Take responsibility for embedding new policies/procedures adopted due to risk mitigation.
6. Advise and influence decision making within own area of expertise.
7. Take ownership for managing risk and strengthening controls in relation to the work you own or contribute to. Deliver your work and areas of responsibility in line with relevant rules, regulations, and codes of conduct.
8. Maintain and continually build an understanding of how own sub-function integrates with function, alongside knowledge of the organisation's products, services, and processes within the function.
9. Demonstrate understanding of how areas coordinate and contribute to the achievement of the objectives of the organisation's sub-function.
10. Make evaluative judgements based on the analysis of factual information, paying attention to detail.
11. Resolve problems by identifying and selecting solutions through the application of acquired technical experience and will be guided by precedents.
12. Guide and persuade team members and communicate complex/sensitive information.
13. Act as a contact point for stakeholders outside of the immediate function while building a network of contacts outside the team and external to the organisation.

All colleagues will be expected to demonstrate the Barclays Values of Respect, Integrity, Service, Excellence, and Stewardship – our moral compass, helping us do what we believe is right. They will also be expected to demonstrate the Barclays Mindset – to Empower, Challenge, and Drive – the operating manual for how we behave.